Policy name

The name is only a label for this bundle of rules. Nothing changes for employees until you assign this policy on their profile. You can keep several policies (e.g. office vs field) and move staff between them.

Weekend and official hours

Checked days count as weekend in reports (typically no “absent” expectation). Official start and end are compared to first check-in and last check-out to flag late, early leave, and missing checkout; they also drive grace minutes and settlement suggestions.

Leave balances (days per year)

These three numbers are the annual entitlement for annual, casual, and sick leave. Approved requests and confirmed manual deductions reduce the same balance. The app does not automatically reset balances at year-end—you adjust numbers if your HR rules require it.

Manual deduction units

When a manager deducts leave from the Final Report or Leave settlement, they pick a fraction of a day (e.g. 1, 0.5, 0.25). The three values here define what “one day”, “half day”, and “quarter day” mean in paid-day units. They do not deduct anything by themselves—only a manager action removes balance.

Leave settlement (automatic suggestions)

Used in the Leave settlement tab to pre-fill suggestions only. Grace minutes forgive small delays. After grace, lateness and early-leave minutes are compared to your thresholds to suggest a quarter, half, or full unit (using the three deduction numbers above). “Default leave type” picks which balance suggestions use. “Max day units per day” caps how much can be suggested per calendar day. If “Combine late + early” is on, minutes are added before thresholds; if off, the larger of the two penalties applies. “Ignore codes” skips auto-suggest when the day already has certain flags (e.g. location alert)—managers still decide manually.

Leave threshold fields empty to use built-in defaults (15 / 45 / 120 minutes) where the server applies defaults.

Lateness (after grace)

Early departure (after grace)

If left empty, the same minute scale as lateness is typically used for early leave when not combined—employees see suggestions based on checkout vs official end.

Salary marks (unpaid absence)

These options control whether the Final Report may mark an absence day for payroll as an unpaid day. They do not change leave balance by themselves. Use the second option only if your payroll rules allow marking unpaid days even when the employee still has leave balance.